Records and Reports

The Records Unit

The records unit is the repository for all police reports and records. The Records Unit is open to the public from 7 a.m. to 4 p.m., Monday through Friday and closed on weekends and university holidays. You may contact the Records Unit via email at UTPDRequest@austin.utexas.edu. The following reports are available for pick up during the hours of 7 a.m. - 4 p.m.:

 

Obtaining a copy of a police report can be done in three ways:

  1. Come to the UTPD building on the campus of the University of Texas at Austin in person

  2. Request a copy from the UTPD via mail or email

  3. Request a copy through the Public Information Act (Open Records Request)

The steps for each option are below:

1. Come to the UTPD building on the campus of the University of Texas at Austin in person

In order to obtain a copy of a police report directly from UTPD, you will need to come to the UTPD building on the campus of the University of Texas at Austin in person with a valid photo ID. You will also need to know the incident report number, the date of the incident, or any other information that would allow the Records Unit to definitively identify the correct police report. Unless you are the subject of or owner of the police report (i.e. you are the only individual mentioned in said report), you will not receive a full copy of the police report. You will only receive the Public Report.

2. Request a copy from the UTPD via mail or email

In order to obtain a copy of a police report from UTPD via mail or email, you will need to submit a request with a signed, sworn (or notarized) statement of release, signed by the subject or owner of the report and giving the requesting entity permission to obtain the information. The request can be sent to utpdrequest@austin.utexas.edu. The request and statement of release do not have to be formal. The request for records needs to be as specific and clear as possible including a report number if known. Unless you are the subject of or owner of the police report (i.e. you are the only individual mentioned in said report), you will not receive a full copy of the police report. You will only receive the Public Report.

3. Request a copy through the Public Information Act (Open Records Request)

A request for public information from the university can be made through our Public Information Portal.    

If you have questions or need additional information, please contact:

Mr. Bob Davis
Open Records Coordinator
Office of the Vice President for Legal Affairs
512-471-8300